Book Time Off for Staff

Last updated 1 November 2026

Use Time off to record when a staff member is away. While their time off is approved, customers can't book them online.

See time off

Open More > Staff > Time off. A monthly calendar shows everyone's time off. Each entry shows the person's name with an icon for the type of leave. Approved leave and requests that are still waiting for approval look different. Hover over an entry to see the person, type and dates, and select it to open it. Select a day to add time off on that date.

You can see other people's time off if you have the permission to view it. Everyone can see and request their own.

Request time off

  1. Select Request, or select a day on the calendar.
  2. Choose the Staff member. If you can't approve time off, you can only choose yourself.
  3. Choose the dates. Turn on All day for whole days, or set start and end times for part of a day.
  4. Choose the Type: Annual leave, Long service leave or Sick leave.
  5. Add a Comment if you like.
  6. Select Save.

A staff member can't have two time off entries that overlap. Bookingly tells you if the dates clash with leave that is already booked.

Approve time off

If you have the permission to approve time off, the form has an Approved tick box. Tick it to approve the request, and untick it to put it back to waiting. Approvals can be made on your own requests as well as others.

Time off only blocks online bookings once it is approved.

Existing bookings

Approving time off doesn't cancel or move bookings the person already has. Those need to be handled manually in the calendar. See Move a Booking to a New Time and Cancel a Booking and Refund the Customer.

Edit or delete time off

Open an entry to change its dates, type or status. Use the delete button to remove it, and confirm. The person can be booked online again straight away.

Telling the staff member

When time off is approved, you can choose how the staff member is informed. See Staff Notifications.

Time off and other ways to close